To access Cash BalanceThe software allows you to balance your cash drawers and prepare bank deposits after any shift. You may easily close a shift after any period of time, from multiple shifts per day to shifts lasting several days or weeks. The software's Cash Reconciliation process is powerful, interactive and intuitive. The software tracks all Cash Drawer transactions, and during reconciliation, you simply check off each receipt as you find it. Tools allow you to record outages and prepare Bank Deposits.
The Cash Balance dialog shows the summary of all methods of payment including the number of transactions, total dollars, cleared and difference amounts. To view individual method of payment details, double click on the method of payment.
Save will record your work and exit Cash Balance allowing you to return without losing your work.
Balance Forward will move all cleared transactions to be deposited and record a balance forward amount that will begin the next cash balance if not deposited.
All will select all methods of payment.
None will unselect all methods of payment.
Tools provides options to view details, clear transactions and record outages.
Undo allows you to cancel the last action performed.
Print provides standard printing options.
Cancel will exit the Cash Balance dialog without saving changes.
Compare totals for each method of payment to what is on hand and if necessary record outage
Click the All button to select all methods of payment
Under the Tools menu, click View Details
Check off the transactions that are to be cleared
If necessary, change method of payment on a transaction
While in the Cash Drawer Details dialog, Print the Cash Balance Details report
Click Save to record the cleared details and return to the Cash Balance dialog
Click Balance Forward to move cleared transactions to be deposited.
To record an outage in the cash drawer, click on the necessary method of payment to highlight it then click on Record Outage under the Tools menu.
In the Outage Amount enter the amount of the outage. If the method of payment is over enter a positive amount. Conversely, if the method of payment is under enter a negative amount.
Note: The corresponding general ledger entry will be in account 5555-Cash Outages under expenses.
To remove an outage, highlight the outage by clicking it once then click the Delete Outage button on the toolbar.
There are times when an invoice is posted using the incorrect method of payment. To correct this situation when it arises, highlight the incorrect transaction in the Cash Balance Details dialog by clicking it once then click the drop down Change MOP button on the toolbar. Simply choose the correct method of payment.
Important: The method of payment that was originally used during posting will continue to be the method of payment recorded in history and the original general ledger audit trail. However, an entry will be made into the audit trail recording the change made to the method of payment.