Preparing and Printing a Trial Balance

Background

A Trial Balance is the exercise of printing out all the left side and all the right side totals for each account in the Chart of Accounts and adding them up to prove they are balanced. Please refer to Chapter What is a Trial Balance? for more detailed background information.

Accessing the Trial Balance

Follow these steps to see your Trial Balance:

Understanding the Trial Balance

The Trial Balance report shows the total for every GL Accounts' NATIVE tables. You may choose a date range for the trial balance by using the Start and End date button tools.

Caution: The software allows you to print your trial balance for any period of time. As a result, it may not agree with other financial statements of the same time period. The software's balance sheet brings balances forward from previous periods while the trial balance does not. If you wish for them to balance, the provide then set the start date in the trial balance to your opening date on the software's accounting system.

The left side accounts must agree with the right-side accounts. (See The software's Dual Financial Records. The Balancing Totals at the bottom of the Trial Balance are only there to prove the totals balance; they mean nothing more.

An explanation of the Trial Balance toolbar tools: