The payroll advance dialog allows you to give an employee an advance on their pay. On the next payroll entry for the employee, the advance will automatically be deducted. The amount will be indicated under the advances field.
Centralized Accounting: If you are using centralized accounting, you can make your entry from the central accounting location for employees in any location. Payroll liabilities, expense accounts, and cheques will be posted in the central accounting location.
Click on Tasks.
Click on Monthly.
Click on Payroll Advance. The payroll advances dialog appears.
Click on Date to specify the date of the advance.
Select the Location to apply the advance to.
Select the Employee from the drop down list. Once you choose the employee, you will be given the option to use their last entry information as a starting point. This includes the expense account used on the last entry for the employee.
Select the appropriate Expense Category.
Enter the amount in the Advances field.
Specify the Method of payment for the advance. Multi-location operations can access the enterprise bank account for payroll entries. The offsetting entry will be posted to account 1360 - Bank Transactions to other locations.
Tip: The Expense category will be remembered when the last entry is used as the default.
If you make a mistake posting payroll advances you can enter negative amounts in the payroll advance dialog to effectively reverse the entry and have a complete audit trail in the general ledger.
