Centralized Accounting: If you are using centralized accounting, you can make your entry from the central accounting location for employees in any location. Payroll liabilities, expense accounts, and cheques will be posted in the central accounting location.
The payroll entry screen allows you to enter payroll details and specify the appropriate expense account for each payroll entry.
To Access the Payroll Entry Dialog
Pay Period End Date - The last day of the pay period.
Check Date - The date the check is to be recorded in the bank account.
Select the Location to apply the advance to.
Employee - Choose an employee from the drop down menu.
Note: Once you choose the employee, you will be given the option to use their last payroll entry information as a starting point. This includes the expense and bank accounts used on the last entry for the employee.
Base Hours - Allows you to enter the number of base hours and the rate per hour.
Overtime Hours - Allows you to enter the number of overtime hours and the rate per hour for overtime pay.
Percent - Allows another form of hourly pay at a different rate. This is commonly used for a percentage hourly bonus structure.
Salary - Allows you to enter a flat amount to be paid for non hourly employees. You can enter hours if you wish to track the hours worked by salaried employees.
Other Hours - Provides a method of entering user defined pay structures not covered by the defaults.
Regular Earning - The total of all earnings above.
Vacation Pay - Enter the amount of vacation pay being paid.
Note: The vacation pay field is designed for those that pay vacation pay on each pay period. The total is added to the gross pay and is not tracked in payroll reporting. If vacation pay is accrued, it should be setup as a payroll liability account.
Advance - Any prior payroll advances will be automatically inserted here. You can overstrike the amount if required.
Gross - The gross pay (before deductions) for the payroll entry.
Liability - All items listed in this column are the payroll liability accounts you have created.
Employer - Enter the employer contribution for the corresponding payroll deduction.
Employee - Enter the employee contribution for the corresponding payroll deduction.
Total Employer - The total of all employer contributions.
Net Pay - The gross pay minus the employee deductions.
Expense Category - The expense category to which the payroll entry is to be applied.
Bank Account - The bank account from which the check will be written. Multi-location operations can access the enterprise bank account for payroll entries. The offsetting entry will be posted to account 3350 - Payments from other locations.
Save/New - This button will save your payroll entry then provide a new entry dialog for the next employee.
Save/Exit - This button will save your payroll entry and exit the payroll entry dialog.
If you make a mistake posting payroll entries you can enter negative amounts in the payroll entry dialog to effectively reverse the entry and have a complete audit trail in the general ledger.
