Receivable Account Dialog

Method 1

1. Find the contact using the contact manager.

2. Expand the customer's node.

3. Double-click on the Receivable Account item.

Method 2

1. Run the Aged Receivable Report.

2. Double-click on the contact

1. Click Tools.

2. Click Make a Payment.

3. Enter the Payment Amount. If you are paying selected invoices skip this step.

4. Click on the Date to adjust the date if necessary.

5. Select the Method of Payment.

6. Select how the payment will Apply:

   1. General Payment will create a general payment credit detail line for the amount specified.

   2. Oldest Outstanding will apply the payment against the oldest invoices until the amount is depleted.

   3. Selected Invoices allow you to choose the invoices and credits that apply. The net of the payment will be displayed in the Payment Amount above.

7. Click Apply.

Tip: The software uses standard windows features when selecting items. To select more than one item, hold down the CTRL key while selecting individual items. To select a block of items, select the first item, hold down the SHIFT key, and then select the last item. All items in between will be selected.

1. Click Tools.

2. Click Contra Entries.

3. Choose the Payable Account by typing in a name and then clicking the search icon or pressing enter.

4. Enter the Payment Amount. If you are paying selected invoices skip this step.

5. Select how the payment will Apply:

1. General Payment will create a general payment credit detail line for the amount specified.

2. Oldest Outstanding will apply the payment against the oldest invoices until the amount is depleted.

3. Selected Invoices allow you to choose the invoices and credits that apply. The net of the payment will be displayed in the Payment Amount above.

4. Click on the Date to adjust the date if necessary.

5. Update the Reference Number if required.

6. Description allows you to enter a description of the transaction.

7. Click Apply.

Tip: The software uses standard windows features when selecting items. To select more than one item, hold down the CTRL key while selecting individual items. To select a block of items, select the first item, hold down the SHIFT key, and then select the last item. All items in between will be selected.

1. If you want to adjust a specific transaction select it prior to step 2. If you are making a general adjustment to the account make sure there are no transactions are selected prior to step 2.

2. Click on Tools.

3. Click on Debit Adjustment.

4. Update the Reference Number if required.

5. Enter a Description of the adjustment.

6. Change the Adjustment Date as necessary.

7. Enter the Adjustment Amount before taxes.

8. Adjust Taxes as necessary.

9. Click Apply.

10. Select the Expense Category to apply the adjustment to.

Tip: To have control over both sides of the entry, we recommends using the GL Adjustment Tool.

1. If you want to adjust a specific transaction select it prior to step 2. If you are making a general adjustment to the account make sure there are no transactions are selected prior to step 2.

2. Click on Tools.

3. Click on Credit Adjustment.

4. Update the Reference Number if required.

5. Enter a Description of the adjustment.

6. Change the Adjustment Date as necessary.

7. Enter the Adjustment Amount before taxes.

8. Adjust Taxes as necessary.

9. Click Apply.

10. Select the Expense Category to apply the adjustment to.

11. Tip: To have control over both sides of the entry, we recommends using the GL Adjustment Tool.

1. Click on Tools.

2. Click on Service Charge.

3. Apply To Over - Allows you to choose how old the transactions are before service charges are applied. You can select days or months.

4. The Total Owing is displayed.

5. Enter in a Monthly Service Charge percentage or enter in a Service Charge Amount.

6. Click on the Due Date to modify the due date of the service charge.

7. Click Apply.

Note: Service charge revenue is posted to account 4430 in the General Ledger.

1. Right Click on the transaction you wish to change.

2. Click on Update Item.

3. Click on the Due Date.

4. Using the Calendar set the due date.

5. Click Save.

Receivable Due Date Tour

 

1. Right-click on the transaction and then click View Details.

2. The details of what has been applied to an invoice is shown or what a payment or credit was applied to.

1. Select the credits you wish to apply. The total of the selected credits will appear next to Selected: on the toolbar.

2. Click Tools.

3. Click Apply Credits.

4. The Total Credits To Apply will be filled in for you based on your selections.

5. Choose how you wish to Apply the credits. Your choices are Oldest Outstanding or Selected Invoices.

6. If you chose selected invoices, a list of unpaid invoices are displayed. Click on the invoices you wish to apply the credits to.

7. Click Apply.

Tip: The software uses standard windows features when selecting items. To select more than one item, hold down the CTRL key while selecting individual items. To select a block of items, select the first item, hold down the SHIFT key, and then select the last item. All items in between will be selected.

1. Right-click the invoice and then click Split Payment Terms.

2. Enter in Payment 1 details. Enter in the Amount of the first payment and either the number of Days or choose a Date by clicking on it.

3. Repeat step two for Payment 2 and Payment 3.

4. If there is a Service Charge add the amount to Payment 3 and the balance will be the assessed service charge.

5. Add any Notes if required.

Tip: Invoices that have split payment terms will be displayed with a + sign in the left hand margin. When clicked, they will expand to show the split payments. Each payment will be the invoice number with a dash and then the payment number. The split payment will be aged according to their due date and not the original invoice date.

1. Click on Tools

2. Click on Email Statement.

3. The Email dialog appears. Follow the instructions for Emailing in Chapter 4.4 - Email System.

1. Click on Print.

2. Select your printer of choice.

As with all other standard print menus in the software, you can preview and save in the PDF format.

1. Click on Tools.

2. Click on Purge.

3. Choose the End Date using the calendar function.

4. Click the Statement has been prepared box.

5. Click the Purge button.

Important: To understand how purging works, please read Purging Accounts Receivable.

Purge Tour