The GL Adjustments Tool

1. Open the General Ledger Manager.

2. Click the GL Adjustments tool in the toolbar.

 

• Date - Choose the date of the entry by clicking on the date hyperlink beside the date label. You can choose the date using the pop up Calendar. This allows you to set the effective date and time of the adjustment, so it will appear in the proper sequence in the Audit Trail and Journals.

• Account - Not all Accounts may be adjusted using the GL Adjustment tool. For instance, you can't use it to adjust the total value of your inventory. If you did, there would be no consistency in your records. Rather, you must use the software's inventory recount tool (which will post appropriate GL entries). The easiest way to see which Accounts you can adjust is to browse around using the Account combo box. Only adjustable Accounts will appear as options. Once you have selected the Account, the input focus will move to the appropriate left or right side column for the Account.

• Sub Account - If the Account you chose has Sub Accounts (such as Receivables) you will need to select the Sub Account. In the case of receivable and payable Accounts, use the search tool to find the contact's name.

• Description - It is imperative to thoroughly document what you are doing while adjusting your GL. Use the Description text box to describe EVERY entry.

• Adjustment - These left (debit) and right (credit) numbers are where you enter the amount of the adjustment being made.

• Total - These left and right ending numbers will change as you add lines to your adjustment. They must balance before the software will allow you to Save the adjustment.

1. Enter the data for the first line of the adjustment (refer to the description of the fields above).

2. Click the Add tool to place the first line in the lower grid.

3. Enter the data for the second line of the adjustment. The software will not allow you to make unbalanced GL Adjustments, so refer to the Ending Balances - they must balance.

4. Continue to add the necessary lines to the adjustment. Many complex adjustments may affect several Accounts.

5. If you add a line to the lower grid then decide to remove it, highlight it and click Delete.

6. When the Adjustment is complete, balanced, and well documented, consider printing it. You won't be able to print it after you save it.

7. When ready, post it by clicking Save.

Tip: You will enter positive amounts to "increase" accounts and negative amounts to "decrease" accounts. Using this method makes accounting easier for non-accountants.